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A document management system streamlines storage and retrieval of information in a seamless digital space. It offers powerful capabilities that reduce the use of paper and data loss while providing users with a structured workflow and enhanced security measures and simplified processes.
The best document management platforms are designed to be user-friendly, so that anyone can navigate the interface. They also offer advanced search capabilities that speed the process of finding documents using metadata as well as content. The best DMS offers a variety of plans and pricing to meet the needs of various companies, from small teams who need basic storage for documents to large enterprises that require advanced features in document management.
Version control is among the most crucial features in document management. When documents are shared through email or other file sharing applications it can be difficult to keep track of them and prevent confusion between collaborators. The use of DMS software with the ability to control version, however, allows users to switch back to previous versions, allowing increased transparency and ensuring compliance.
A quality DMS will have workflow tools that streamline common tasks. Fluix for instance, streamlines document workflows, allowing users to sync and capture files while offline. These documents are updated in the system after being connected online. It also supports eSignatures, and can be integrated into Zapier to create workflows which automatically upload or update the modified documents.