A board portal is an online meeting management software that centralizes and secures all important company documents in one accessible location. It also allows users to access meeting materials from anywhere using any device. Additionally, these systems often include integration capabilities with other business tools and services in order to increase access and efficiency.
When choosing a portal make sure you select a service that has an intuitive, easy-to-navigate interface to minimize the learning curve for board members. Select a system that includes features that are in line with the governance processes of the company and specific requirements. This could include features such as robust document storage to ensure security, advanced tools for scheduling and making decisions, as well as efficient communication channels.
Make sure that your selected solution is compatible with all devices your board members might use to access it. This will allow members to work from home, while at work on the go or at work without sacrificing any step. It is also a good idea to think about whether the system has two-factor authentication to prevent any unauthorized access or manipulation, and to limit security threats.
Once you’ve chosen a provider make sure you invest in a comprehensive training and onboarding sessions to help your board members with the technology. This will enable them to make the most of the portal’s features. It can be conducted in person or via prerecorded videos. After the implementation, periodically evaluate and evaluate the use of the portal to identify any issues that require attention or improvement to ensure maximum utilization.
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